Appendix D - Definitive Map

List of documentary sources:

List of skeleton letters, notices, orders etc.

This list contains examples of letters associated with each stage of the Evidential Modification Order process (Section 4.6) where in general a standard form can be used. In any case, letters may be amended to suit the individual circumstances of a case. For activities where letters must be tailored to the individual circumstances, no examples are given. Notices and Orders where the form is specified in Regulations may not be altered. Where the templates are also relevant to the Public Path Order process (Section 4.7) the Stage number is indicated in brackets.

List of items to take to an inquiry:

Roles of ES&A administrative support:

  1. Organising the 'sealing' of Modification Orders, Legal Event Modification Orders, etc.
    Checks with County Secretary's when the next 'sealing' is.
    Ensures the documents are on engrossing paper, sewn and dated, and that there are three copies.
    Deposits the documents with County Secretary the day prior to 'sealing'.
    Collects the documents once sealed, and returns them to the officer.
  2. Printing consultation letters to private house/land owners and user groups of public rights of way for Modification and Confirmation Orders.
    In some cases, checks who the statutory undertakers are in the area (by phoning the relevant Highways Division).
    Works out a timetable for objection period (42 days) and date of publication of the Order in relevant newspaper, and puts this information into the consultation letters.
    Arranges for the Order to be advertised in the relevant paper.
    Makes copies of the Order for each individual, as well as ensuring that Notices sent to the landowners/tenants are personalised.
    Ensures consultation letters are posted one week prior to publication of Order in newspaper.
    Organises encapsulation of Notices for display on the PRoW affected.

Timetable for publication of orders

The following table outlines the timetable for publication.

Action When File
Place advert with local 'paid for' newspaper At least 14 days prior to publication Original of newspaper cutting
Send letter (Recorded delivery) and copy orders out to PC, DC Landowners, etc. 5-7 days prior to publication Keep list of addressees in receipt of letter.

(Ensure cards are returned to confirm delivery)
Write to Local County Councillor informing them that the order has been published, notices served and when the 42 day objection period ends. After publication  
Place Notices on site Day before publication  
Place Notices on deposit Room 223a Day before publication Request return to RoW
Check Notices on site; replace as necessary Every 7-10 days during advertised period Fill in Inspection sheet
Check Notices are displayed by PC/DC Once during advertising period Fill in Inspection sheet
Inform case solicitor, CMS/P3 + applicant After publication  
File Notice and Order in the RoW file Photocopy of sealed Order and Notice  
Remove Notices After notice period  

NB. An Inspection Sheet needs to be completed after each site visit [to follow]

List of consultees for changes to the Definitive Map and Statement

A list of people consulted for changes to the Definitive Map and Statement can be found by following the link.